Take Full Control of Every
Maintenance Operation
MaintenanceGuard is the intelligent facility & maintenance platform that ends unstructured requests, vendor overcharging, and untracked assets — with built-in fraud detection, price benchmarking, and immutable audit logs. One system. Complete control.
The Problem
Maintenance operations are costing you more than you think
When requests live in email, WhatsApp, and spreadsheets, spend goes unchecked and risk goes untracked. Here's where the budget quietly disappears.
Vendor price variation
Without price transparency, vendors charge wildly different rates for identical work.
PwCAssets lost or untracked
Without a proper asset registry, nearly a third of equipment goes unaccounted for.
GartnerRevenue lost to fraud
Vendor favouritism, inflated quotes, and expense abuse erode a significant share of revenue.
ACFEUnnecessary repair costs
Poor warranty tracking means paying for repairs that should be covered at zero cost.
IBMWasted money. Zero visibility. No accountability. Every day without a system is another day of uncontrolled spend and untracked risk.
The Solution
One platform. Complete control over every maintenance operation.
Control
Every request flows through a structured, auditable approval process.
Visibility
Real-time status for every stakeholder — no more chasing updates.
Accountability
Immutable audit logs capture who did what, when, on which record.
Intelligence
Automated fraud detection and price benchmarking protect your budget.
The Platform
Ten modules. One system.
Everything you need to run maintenance end to end — no fragmentation, no data silos, no spreadsheets.
Request Management
One controlled pipeline from submission to sign-off — with priority levels, issue types, and vendor or internal-worker routing.
Asset Management & QR Codes
Full asset registry with warranty & insurance alerts, lifetime spend, and print-ready 300 DPI QR codes that pre-fill requests on scan.
Vendor Quotes & Benchmarking
Structured quoting with built-in price intelligence — compare quotes side by side and automatically flag pricing outliers against the historical average.
Fraud Detection
Four automated triggers monitor every quote and completion — price anomaly, vendor favouritism, urgency abuse, and cost overrun.
Dashboard & Analytics
Live KPIs on requests, on-time rate, active jobs, open fraud alerts, and benchmarked maintenance spend.
Immutable Audit Logs
28+ tracked action types that can never be edited or deleted — filterable for forensic review, audits, and investigations.
Real-Time Notifications
Every stakeholder is kept informed automatically across 9 event types — approvals, quotes, completions, fraud alerts, and expiries.
Multi-Company Management
Run multiple subsidiaries with complete data separation and unified oversight — built for groups and holding companies.
Roles & Access (RBAC)
Six roles with granular, dynamically configurable permissions at module and action level — every user inside their exact boundaries.
How It Works
The full maintenance lifecycle
Every request follows the same controlled pipeline — fully visible, fully traceable.
Cost Control Built In
Stop overpaying. Catch fraud before it costs you.
Four automated triggers monitor every quote and completion, and price benchmarking flags outliers automatically — so your budget is protected without a single manual review.
See it in a demoPrice Anomaly
A vendor quote significantly above the historical average for that asset and issue type.
Vendor Favouritism
The same vendor repeatedly selected without competitive alternatives being considered.
Urgency Abuse
A staff member submitting an unusual number of critical or high-priority requests.
Cost Overrun
Actual completion cost exceeds the accepted quote — catching post-job price inflation.
Enterprise Ready
Built for the region, built for scale
Full Arabic & English
Complete bilingual interface with full right-to-left (RTL) Arabic layout. Switch seamlessly — no compromise either way.
Enterprise Security
TLS encryption in transit and at rest, role-based access, immutable audit logs, and secure file storage for photos, video & PDF.
Cloud or On-Premise
Deploy on our managed cloud with 99.9%+ uptime, or install on your own servers. Full access from any modern browser.
SAR & GCC Context
All pricing, quotes, and benchmarks in Saudi Riyals — purpose-built for GCC operational realities.
Built for Every Role
One platform. Every role. Every workflow.
From the C-suite to the field — and your external vendors — everyone works in one system, seeing exactly what they should.
Super Admin
System-wide control across all companies, users, permissions, and audit visibility.
Admin
Approves requests, manages vendors, and monitors all activity within the company.
Manager
Custom permissions, configurable per module and action — set individually per user.
Staff
Submits and tracks maintenance requests with photos, priority, and status updates.
Worker
Receives assigned tasks and submits photo/video proof of completion for review.
Vendor
Quotes on relevant jobs and delivers work through a dedicated, secure portal.
Why MaintenanceGuard
Why teams choose MaintenanceGuard
One System for Everything
Requests, assets, vendors, workers, fraud, and analytics — no fragmentation, no data silos.
Cost Control Built In
Benchmark pricing and automated fraud alerts protect your budget without manual effort.
Complete Accountability
Immutable audit logs and work-review workflows mean no disputed approvals, ever.
Enterprise RBAC & 6 Roles
Granular, dynamic permissions ensure every user works within their exact boundaries.
Multi-Company Scale
Manage entire holding companies and subsidiaries from a single, unified platform.
Built for Arabic & English
Full RTL support, SAR currency, cloud-based — purpose-built for the GCC market.
Summary
The platform, at a glance
FAQ
MaintenanceGuard — common questions
What is MaintenanceGuard?
Is MaintenanceGuard a CMMS?
Does MaintenanceGuard support Arabic?
Can MaintenanceGuard be deployed on-premise?
How does MaintenanceGuard prevent maintenance fraud and overcharging?
Who is MaintenanceGuard for?
How many roles and users does it support?
How do I get started with MaintenanceGuard?
Book a Demo
See MaintenanceGuard on your operation
Book a free 30-minute demo. We'll tailor it to your facilities, walk through the workflow, and answer pricing questions — no obligation.
- Tailored to your operation
- 30-minute live walkthrough
- Pricing & deployment options
- No commitment
Prefer to chat? WhatsApp us · +966 57 329 5524
Book your free demo
A MaintenanceGuard specialist will reach out within 4 working hours to schedule your demo.